Job Description: Reporting directly to the Executive Director, the Executive Assistant supports the work of the Executive Director and senior management team to manage schedules and serves as a liaison to the board of directors, the junior advisory board, funders and senior managers. S/he organizes and coordinates executive outreach and external relations efforts; manages communication between and among senior team and the rest of the office; and oversees special projects as assigned.
The Executive Assistant must be a problem solver, and enjoy working in a fast-paced team environment that is mission-driven, results-driven, and client-centered. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
- Completes a variety of administrative tasks for the Executive Director, including managing an active schedule of appointments; screening phone calls and visitors; compiling materials for meetings; and directing inquiries to the proper channels
- Serves as Executive Director’s administrative liaison to a high-level executive Board, including: planning and coordinating Board and committee meetings; preparing and executing Board communication; taking and distributing meeting minutes; maintain Board member website; maintaining board records, organizational details, and historical documents; and communicating with Board members and their assistants on behalf of the Executive Director, as necessary
- Works closely and effectively with the Executive Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the office environment and keeping the Executive Director updated
- Prioritizes conflicting needs; handles matters expeditiously and proactively; and follows-through on projects to successful completion, often with deadline pressures
- Provides administrative support to other senior staff as needed, in particular to schedule external meetings and prepare meeting materials, and schedule internal meetings, and interfacing with office administration and operations staff
- Attends board, fundraising and cultivation events, as needed and requested in advance, and provides staff support (up to 8-12 evenings per year)
- Twenty-five percent of position consists of substantive work in the legal and/or development departments as is of interest to the Executive Assistant, as needed by the organization, and as can be managed in conjunctions with the priorities outlined above. Such work has included activities such as managing social media; working on policy projects; supporting the planning and execution of cultivation events; and creating and analyzing surveys. These tasks will be developed through discussion with the Executive Director, and will be added gradually to the position once the candidate has facility with the above-described activities.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks without losing attention to detail
- Very strong interpersonal skills and the ability to build relationships outside and within the organization
- Excellent written and verbal communication skills
- Emotional maturity
- Team player, with the ability to be effective independently
- Problem-solver who seeks new opportunities and proposes solutions
- Bachelor’s degree required
- Experience in an office setting
- Proven commitment to social justice issues
- Proficient in Microsoft Office (Outlook, Word, Excel and Powerpoint), and social media platforms. Knowledge of Raiser’s Edge a plus.
- Fluency in a language other than English a plus.
About Her Justice
Her Justice is a nonprofit organization with its primary offices in downtown Manhattan. The mission of Her Justice is to improve the lives of women living in poverty in NYC through the provision of free legal services. Her Justice operates a “pro bono first” model, providing the bulk of legal services by connecting clients with volunteer lawyers from private firms. We specialize in the areas of family, matrimonial, and immigration law. Her Justice is celebrating its 25th anniversary in 2018.
Salary range between $35,000 and $45,000. Benefits include medical insurance, 401K plan and liberal vacation policy.
Email resume and cover letter to firstname.lastname@example.org. Only qualified applicants will be contacted for an interview. No phone calls, please.
Her Justice is an equal opportunity employer.